Reserving dates with a provisional booking
Course dates can be saved provisionally for your party, with no obligation, for up to three weeks whilst you contact parents and make any other necessary arrangements. At the end of this three week period we need to receive, a signed booking form from you, together with an initial deposit payment of £200 per activity group (around £20 per child) in order to confirm your booking. As soon as we have your booking form and initial deposit payment, your booking is secure. There are then two further payment dates:
- A second deposit of £300 per activity group (around £30 per child) is due 8 weeks after the first deposit payment.
- The completion payment for the whole course is due 6 weeks before the course
Flexibility in final numbers
Our system of booking for a fixed number of activity groups rather than a fixed number of children has proved popular with many schools. As long as you remain within the minimum and maximum limits stated, the actual numbers of children can vary right up until the date of the course and we will only charge for the number of children that actually attend.
Adult places free of charge
All adults attend free of charge. We recommend that there is one accompanying adult for each activity group, but are quite flexible about the total number of adults attending. If more adults would like to attend we can generally accommodate up to a maximum of 2 adults per activity group booked, but it is always best to talk this through with us first so we can explain the accommodation available. Our supervision level is such that it is also not a problem for Robinwood if you would like to bring less than 1 adult per activity group.
Commitment to minimum numbers
When you confirm a booking, you are making a firm commitment to pay for the minimum number of children, as stated on the previous page, for that number of activity groups. A booking is confirmed when a deposit payment has been made and a signed booking form has been returned.
Insurance: £5 per child
We always recommend that schools take out our travel insurance option unless the school or L.E.A. already has cover for the group, which includes the coach journey to and from Robinwood Activity Centres.